Administrative Policies

The Administrative Policies of FIDA Canada Drone Soccer establish the operational framework to ensure professionalism, transparency, inclusivity, and compliance in all aspects of administration. These policies reflect the organization’s commitment to upholding the highest standards of governance and service.

1. Gender Identity Eligibility Guidelines

  • Purpose: To ensure that all individuals, regardless of gender identity, can participate in FIDA Canada Drone Soccer events in a fair and inclusive manner.
  • Eligibility: Athletes may compete in categories aligned with their gender identity.
  • Support: FIDA Canada provides education and resources to promote understanding and respect for diverse gender identities.
  • Confidentiality: Gender identity information shared with FIDA Canada will remain strictly confidential.

2. Diversity, Equity, and Inclusion Policy

  • Commitment: FIDA Canada values diversity and promotes equity and inclusion across all levels of the organization.
  • Goals: Ensure representation from diverse backgrounds and remove barriers to participation.
  • Actions: Regular training on unconscious bias, equitable hiring practices, and inclusive programming.
  • Accountability: Annual reviews of policies and practices to assess effectiveness and alignment with diversity goals.

3. Concussion Policy

  • Prevention: Education programs for coaches, athletes, and officials to recognize and prevent concussions.
  • Response Protocol:
    • Immediate removal of an athlete suspected of having a concussion.
    • Medical evaluation is required before returning to play.
  • Recovery: A stepwise return-to-play process under the guidance of healthcare professionals.

4. Impairment and Accommodation Policy

  • Impairment: Participants are prohibited from engaging in activities under the influence of substances (alcohol, drugs) that impair performance or safety.
  • Accommodation: FIDA Canada is committed to providing reasonable accommodations for individuals with disabilities or medical conditions to ensure equal access and participation.

5. Sanctioning Policy

  • Purpose: To establish guidelines for sanctioning drone soccer events under the FIDA Canada umbrella.
  • Criteria: Sanctioned events must adhere to FIDA Canada’s rules, safety standards, and Code of Conduct.
  • Process: Applications for event sanctioning must be submitted in advance and will be reviewed based on compliance and suitability.

6. Confidentiality Policy

  • Scope: Applies to all Board members, staff, and volunteers who have access to sensitive information.
  • Guidelines:
    • Ensure the confidentiality of personal, financial, and organizational information.
    • Prohibit unauthorized disclosure of confidential materials.
  • Breach of Policy: Violations will result in disciplinary action, up to and including termination.

7. Conflict of Interest Policy

  • Definition: A conflict of interest arises when personal interests interfere with professional responsibilities.
  • Disclosure: All individuals must disclose actual, potential, or perceived conflicts of interest in writing.
  • Management: Conflicts will be resolved through transparency, recusal from decisions, or other measures deemed appropriate.

8. Privacy Policy

  • Commitment: FIDA Canada is dedicated to protecting the personal information of participants, staff, and stakeholders.
  • Guidelines:
    • Collect, use, and store personal information only for legitimate purposes.
    • Ensure compliance with federal and provincial privacy legislation.
  • Access: Individuals may request access to their personal data and challenge its accuracy.

9. Financial Management Policy

  • Budgeting: Annual budgets will be prepared, reviewed, and approved by the Board of Directors.
  • Reporting: Regular financial reports will be provided to ensure transparency.
  • Controls: Policies on expense approval, financial transactions, and audits will safeguard the organization’s assets.

10. Human Resources Policy

  • Recruitment: Fair and equitable hiring processes to attract qualified and diverse talent.
  • Employee Rights: Commitment to a safe and respectful workplace free from discrimination and harassment.
  • Performance Management: Regular evaluations and opportunities for professional development.

11. Travel Policy

  • Purpose: To provide guidelines for reimbursable travel expenses incurred during official FIDA Canada activities.
  • Reimbursement: Covers transportation, accommodation, and meals within reasonable limits.
  • Approval: All travel must be pre-approved, and receipts must be submitted for reimbursement.

12. Selection Policy

  • Purpose: To ensure a transparent and merit-based process for selecting athletes, teams, and officials for competitions and events.
  • Criteria: Selection is based on performance, skill, and adherence to FIDA Canada’s values.
  • Appeals: Participants may appeal selection decisions under the procedures outlined in the Appeals Policy.